Housekeeping Requisitioning Procedure

Setting up policies and procedure has always been an important factor in the smooth operation of the department or company. It helps in determining the would be expenses that will affect the operational budget of the department if not controlled. Usually when preparing requisition of item/s;

• there will be detailed written specifications and descriptionsof the item/s
• requisition form will be submitted to the Purchasing Department who will then contact the suppliers based on the specifications or descriptions of the item/s.
• Purchasing Department will return back the form to the requisitioning department with at least three quotations from three different suppliers.
• the requisitioning department analyse and choose the best reasonable quality and prices.
• Purchasing Department receives back the requisition form and writes the order with the total quantity, amount of the order and submits the form to the Accounting Department.
• Accounts Department checks availability of funds for the requisitioning department and approves accordingly.
• the Purchasing Department finalizes the order to the supplier with approximate date/s of delivery.