Inventory of rooms linen, towels, pillows/ cases, uniforms, guest supplies, cleaning supplies, machineries, furnitures and equipments are example of items that need periodical inventory. There are many reasons why we do inventory of these items.
The most important item used in the Housekeeping department are the cleaning supplies, guest supplies and operating supplies. In my experience, a six months consumption of cleaning, guest and operating supplies should be made available within the hotel's general storage area. A proper recording of incoming and outgoing items requested should be kept up to date to enable proper stocking of supplies and avoid shortages.
Inventory of bed linen, towels, pillows/cases should be done either monthly or quarterly depending on the total number of missing and discarded. Hotels with large amount of missing and discarded should conduct the inventory on a monthly basis to avoid huge discrepancy of missing and discarded.
Items like machineries, furnitures and equipments inventory can be done on a yearly or bi-annually, depending on the purpose of the inventory requirement.
I have made a physical inventory of bed linen and towels in a 100 room hotel then send the copy to the General Manager of the hotel and the Director of Rooms for all the seven properties. I was surprised when the General Manager told me that the Director of Rooms was impressed with how I had formatted the form. She said that the physical inventory was so informative and detailed that the Director of Rooms would be using the same format for all the seven properties and will be sending the copy to the owner of all the hotels.
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